Bookkeeper Job Description
What Does a Bookkeeper Do?
A bookkeeper is a professional who is responsible for keeping accurate financial records for businesses or organizations. Typical tasks include processing invoices, managing payroll, preparing financial reports, reconciling bank statements, and tracking expenses.
Bookkeeper Job Description Example
Topeka Accounting Solutions is a growing accounting firm located in Topeka, KS, with a passion for serving individuals, businesses, and organizations of all sizes. We are looking for an experienced and detail-oriented Bookkeeper to join our team.
Duties and Responsibilities:
- Manage the collection, organization, and accurate entry of accounting data related to financial transactions, such as invoices, deposits, customers, vendors, payments, and other financial needs.
- Maintain accurate and thorough accounts receivable and accounts payable records.
- Reconcile bank accounts and verify accuracy of internal ledger accounts.
- Manage payroll systems and produce payroll reports.
- Prepare financial statements and reports such as balance sheets, income statements, and budget comparisons as needed.
- Prepare general ledger entries
- Oversee compliance with all payroll taxes, deductions, and withholdings.
- Ensure timely filing of all state and federal taxes and forms
- Maintain filing system for all financial documents, and prepare special reports when required.
Work Hours and Benefits:
This position is full-time with a competitive salary and benefits package including health insurance, paid vacation and holidays, and retirement plan matching.
Qualifications:
- Knowledge of standard accounting principles, practices and procedures
- High level of accuracy and attention to detail
- Proficient with accounting software, Excel and QuickBooks
- Experience with payroll processing
- Ability to work with confidential information
- Demonstrated problem-solving and analytical skills
- Strong interpersonal and communication skills
Training and Education:
The ideal candidate will possess an associate’s degree in accounting, business, or a related field and at least two years of related bookkeeping experience.
If you believe you have the drive and determination to join our team, please submit your application and resume. We look forward to hearing from you!
What to Include on a Bookkeeper Resume or Job Posting
Common bookkeeper responsibilities
- Maintaining accurate financial records and preparing financial reports.
- Reconciling bank accounts and credit card statements.
- Processing accounts payable and accounts receivable.
- Preparing and filing tax returns.
- Managing payroll and employee benefits.
- Monitoring cash flow and budgeting.
- Generating invoices and tracking payments.
- Analyzing financial data and making recommendations.
- Assisting with audits and other financial reviews.
- Developing and implementing internal controls.
Qualities & traits
- Attention to Detail: Bookkeepers must be able to accurately record and manage financial data. They must be able to pay close attention to detail and have excellent organizational skills.
- Math Skills: Bookkeepers must have strong math skills in order to accurately record and manage financial data.
- Computer Skills: Bookkeepers must be proficient in using computer software to manage financial data.
- Integrity: Bookkeepers must be honest and trustworthy in order to maintain the integrity of the financial records.
- Problem-Solving: Bookkeepers must be able to identify and resolve any discrepancies in the financial data.
- Communication: Bookkeepers must be able to effectively communicate with their clients and other financial professionals.
- Time Management: Bookkeepers must be able to manage their time effectively in order to meet deadlines.
What a typical day looks like for a bookkeeper
A bookkeeper's day-to-day activities typically involve processing financial transactions, including accounts receivable, accounts payable, payroll, and other general ledger entries. They are also responsible for reconciling bank accounts and assessing accounts for accuracy. Bookkeepers track and analyze financial statements, prepare invoices and reports, and prepare budget proposals and forecasts. Bookkeeping activities also include coordinating audits, maintaining records of financial transactions, and ensuring compliance with relevant laws and regulations. Overall, bookkeepers are tasked with maintaining accurate and up-to-date records of all financial activities of a business.
Compatible jobs and work history
Although many bookkeepers come to the role with experience in accounting or finance-related roles, there are a variety of other jobs that can also be helpful for learning the skills required for bookkeeping. Many of these jobs involve some level of data analysis and recordkeeping, as well as problem-solving and customer service. The following are some examples of compatible job titles:
- Administrative Assistant
- Data Entry Clerk
- Human Resources Assistant
- Office Manager
- Retail Manager
- Accounts Payable Clerk
- Customer Service Representative
- Accounting Clerk
- Tax Preparer
- Bank Teller
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